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Email signatures for paralegals
Clients arranging documents or follow-up calls need to know which legal team you support. State your paralegal role explicitly, name the supervising firm, and use its business contact rather than wording that could suggest you are acting as an attorney.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Paralegal role and supervising firm
- Explicit paralegal designation
- Firm or department name
- Business phone that reaches the appropriate legal team
- Firm contact page
- Professional name and a business email address
What to leave out
- Language suggesting independent legal advice
- Images containing your only contact details
- More than one primary call to action
Check applicable local rules and your organization’s policy before using credentials or disclosure text. These examples are not legal advice.
Questions for paralegals
What should paralegals put first?
Lead with your name, then your role. Include paralegal role and supervising firm where it helps recipients identify you.
Which link belongs in a paralegal signature?
Use a link to your firm contact page. Label the destination clearly and check it before pasting the signature into your mail client.