Installation & advice
Email signature best practices
Give recipients one clear next step. A useful signature remains understandable when images are hidden or formatting changes.
Start with identity
- Include your professional name, role, organization and one or two useful contact methods. Add pronouns if you want to.
- Use an accurate professional designation. Have your organization approve any regulatory disclosures; a template does not establish compliance.
Test before you send
- Send a test to Gmail, Outlook and a phone. Check links, blocked-image behavior, light and dark appearance, and replies.
- Keep claims factual, avoid sensitive details and remove expired promotions. A disclaimer does not make ordinary email a secure channel.
Menus vary by release and account policy. Instructions reviewed 19 Oct 2026. Official documentation ↗
Your next good impression
Create your signature Make it yours.
A thoughtful signature. A few minutes. No sign-up needed.