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Email signatures for healthcare professionals
Someone navigating a care service needs to know whether they are contacting a clinician or an administrative team. State your actual role and organization, with an approved non-emergency route for appointments or service questions.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Service role and organization
- Hospital, clinic or service affiliation
- Accurate clinical or administrative role
- Approved non-emergency patient contact route
- Approved care contact page
- Professional name and a business email address
What to leave out
- Identifiable patient information
- Images containing your only contact details
- More than one primary call to action
Questions for healthcare professionals
What should healthcare professionals put first?
Lead with your name, then your role. Include service role and organization where it helps recipients identify you.
Which link belongs in a healthcare professional signature?
Use a link to your approved care contact page. Label the destination clearly and check it before pasting the signature into your mail client.