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Email signatures for notaries
People arranging a notarization need to recognize your commissioned name and service jurisdiction. Offer an appointment request page for practical questions about documents, and avoid language suggesting qualifications or authority beyond your actual commission.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Commission jurisdiction and authorised designation
- Commissioned name rather than an informal nickname
- Jurisdiction where you may provide notarial services
- Business contact for appointments and document requirements
- Appointment request page
- Professional name and a business email address
What to leave out
- Implying authority outside the commission
- Images containing your only contact details
- More than one primary call to action
Check applicable local rules and your organization’s policy before using credentials or disclosure text. These examples are not legal advice.
Questions for notaries
What should notaries put first?
Lead with your name, then your role. Include commission jurisdiction and authorised designation where it helps recipients identify you.
Which link belongs in a notary signature?
Use a link to your appointment request page. Label the destination clearly and check it before pasting the signature into your mail client.