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Email signatures for executive assistants
Meeting organizers need to know whose office you represent and which timezone applies. State the executive office where approved, then provide a scheduling inbox or calendar that matches the arrangements you can actually make.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Executive office and scheduling contact
- The executive or office you support, where approved
- Scheduling telephone or inbox
- A timezone for arranging meetings
- Approved scheduling page
- Professional name and a business email address
What to leave out
- Private executive itinerary details
- Images containing your only contact details
- More than one primary call to action
Questions for executive assistants
What should executive assistants put first?
Lead with your name, then your role. Include executive office and scheduling contact where it helps recipients identify you.
Which link belongs in a executive assistant signature?
Use a link to your approved scheduling page. Label the destination clearly and check it before pasting the signature into your mail client.