Made for your work
Email signatures for librarians
A reader following up on a reference enquiry needs the branch and service desk. Use the library’s published contact and catalogue or help page, leaving patron names and borrowing details in the individual message.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Library branch and service role
- Library system and branch
- Reference, archives or service function
- Published desk contact rather than a patron-specific thread
- Library catalogue or help page
- Professional name and a business email address
What to leave out
- Patron borrowing information
- Images containing your only contact details
- More than one primary call to action
Questions for librarians
What should librarians put first?
Lead with your name, then your role. Include library branch and service role where it helps recipients identify you.
Which link belongs in a librarian signature?
Use a link to your library catalogue or help page. Label the destination clearly and check it before pasting the signature into your mail client.