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Email signatures for professors
Academic correspondence often reaches readers outside your own department. Give your current faculty title and institutional affiliation, then link to a research profile where collaborators can find publications and office details.
Fictional examples. Replace sample credentials and licence numbers with your own verified details.
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What to include
- Academic title, department and institution
- Faculty or department name
- University-approved title
- Office contact or institutional profile instead of a private address
- Faculty research profile
- Professional name and a business email address
What to leave out
- An exhaustive publication list
- Images containing your only contact details
- More than one primary call to action
Questions for professors
What should professors put first?
Lead with your name, then your role. Include academic title, department and institution where it helps recipients identify you.
Which link belongs in a professor signature?
Use a link to your faculty research profile. Label the destination clearly and check it before pasting the signature into your mail client.